Assistant Manager– Administration
Job Title:
Assistant Manager– Administration
Job Description:
About Sannam S4
Founded in 2008, Sannam S4 is a rapidly expanding international market entry services company. Operating in over 20 countries, we employ over 250 employees internationally, with our largest footprint of staff being in India where the company was established.
We provide in-country expertise and a uniquely integrated model of practical support services including market research, strategic consulting and venture validation, HR advisory and executive recruitment, accounting, tax and compliance services to over 150 international organizations as they seek to explore, enter and expand internationally.
Sannam S4 is proud to be a market leader in international higher education, serving half of the world’s top twenty ranked universities, as well as many valued globally ambitious mid-ranking universities, vocational training colleges and international non-profit organizations. Sannam S4 is honored to advise five international governments on their international higher education strategies in key growth markets. We also serve a diverse range of international corporations from well-known Fortune 500 multinationals, to new and exciting high-profile venture capital backed tech companies as well as globally ambitious small and medium sized exporters.
Sannam S4 has consistently grown its revenues at >25% per annum for the past five years and we see exceptionally strong demand ahead. In 2018 and 2019 Sannam S4 won UK-India Consultancy Firm of the Year Award competing against the world’s leading consultancy companies.
In April 2020 Sannam S4 will commence a new three-year strategic plan and investment cycle which will set clear objectives and milestones for the company to reach by 2023/24. If selected for this role you will be a major contributor to this strategy and its desired outcomes. As part of this strategy we are expecting the company to grow from 250 to 500+ employees and your role will be a significant contributor to leading and supporting that growth.
Our partners and stakeholders
Sannam S4 places tremendous value on its strategic partnerships and close affiliations with respected organizations which include a formal Strategic Partnership with the U.S. International Trade Administration (ITA) U.S. Department of Commerce, the UK Department for International Trade (DIT) and close working relations with the governments of Australia, New Zealand, Canada and Ireland. We work very closely with the Embassy of India in Washington D.C. and with the federal and state government(s) in India.
Sannam S4 leads and collaborates in thought leadership and policy discussions via close working relationships with the U.S. India Strategic Partnership Forum (USISPF) and the U.S. India Business Council (USIBC), American Chamber of Commerce in India (AMCHAM), British Business Group (BBG), Federation of Indian Chambers of Commerce and Industry (FICCI) and the Confederation of Indian Industry (CII) amongst others. Through 2020 we expect to be announcing several key strategic partnerships in the higher education and nonprofit sectors.
Experience Range:
7 - 8 years
Educational Qualifications:
Any graduation ,and Any PG
Job Responsibilities:
Role & Responsibilities
1. Adept at managing administrative activities involving purchase of equipment, maintenance of procurement, housekeeping, safety, security, employee induction etc.
2. Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities. Budgeting and cost control measures, Monitoring Budget vis a vis variance.
3. Assisting the department in project management, cost optimization and implementing business expansion plans. Contracts management. Cost control and ensuring timely implementation of the project.
4. Managing repair, maintenance & replacement of office equipment’s, appliances, furniture, furnishings, building, etc.
5. Purchasing, Implementation and operations of Security and Surveillance.
6. Vendor management- Oversee acquisition, installation and commissioning of equipment’s that are required for the facility –air conditioning, power Backup etc.
7. Processes, Documentation, Business Control checks, audits etc. Monitor all Statutory Compliance areas.
8. Asset Management of the site operations. Event Management, organizing meetings, conferences, making travel arrangements and hotel reservations for guests & foreign delegates.
9. Lesioning and coordinating with various departments within the corporate office and all branch offices.
10. Active participation in the Leadership Team for Strategic Business Planning, implementation, client interaction etc.
11. Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees.
12. Specialization in handling back office operations, inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc.
13. Management of opening and closing of office (and, where office boys are absent, undertaking this task).
14. Ensuring the new starters are set-up in accordance with new starter process (office equipment, email account configured, stationery ordered etc.)
15. Managing Petty Cash for office admin requirements.
16. Producing and seeking approval for invitation letters for foreign clients visiting India.
17. Coordinating with the Admin Executive and making sure that the reception work is going smoothly. Handling reception in case of absence of Admin Executive (e.g. lunch breaks and leaves).
18. On an ad hoc basis, support client projects e.g. event management, conducting basic research work
Skills Required:
Adminstration , administrative operations , Vendor Management , Stakeholder Engagement , Back Office Operations , Office Administration , Travel Arrangements , Conference Logistics
Candidate Attributes:
Minimum Required Qualifications
Candidate should be a graduate. Should have 7+years of experience in the above-mentioned fields.
Work Experience
The ideal candidate will be well-organized and able to optimize the use of space and equipment while reducing operating costs. Leadership abilities and phenomenal efficiency are the skills prefer
Desired Skills
With a strong track record of professionalism and support for our clients, Sannam S4 has built its business on individuals who bring value and experience to the business and its clients and the accountability that a medium sized business requires.
Below are the desired and preferred skills and competencies for this position:
▪ Interpersonal and communication skills
▪ The ability to work on your own initiative
▪ The ability to work under pressure
▪ The ability to work with personnel from all levels
▪ Pleasant personality.
▪ Good written and Verbal communication skills
▪ Ability to interact with Stakeholders and understand their requirement
Job Code: KL-M6DUHYGZ
About Us
Sannam S4 is itself rapidly expanding into dynamic markets. Based on client demand, the Company is taking its unique support model into fast growing, dynamic and complicated markets. The Company’s aim is to be the leading market entry and expansion support partner to leading globally ambitious firms.
In the past five years alone we have assisted over 350 organizations explore enter and expand into India, China and Brazil and we are now rolling out our own support network in the further high growth markets like Australia, Canada, Colombia, Eastern Europe, France, Germany, Hong Kong, Indonesia, Italy, Malaysia, Mexico, Russia, UAE, Singapore, Thailand, U.K., U.S.A and Vietnam.
We are trusted by many of the world’s leading brands to support them in the most difficult business environments. We are passionate about what we do and committed to our own further international expansion. We employ over 200 staff, operate many offices, across multiple continents, and at virtually every working hour of the day are serving someone somewhere with their own international growth agenda.
The Sannam S4 Group consists of a number of integrated international market entry and expansion businesses. Sannam S4 also conceptualised and operates the US Business Centers, an initiative to support increased trade and investment between the US and India.
In the past five years alone we have assisted over 350 organizations explore enter and expand into India, China and Brazil and we are now rolling out our own support network in the further high growth markets like Australia, Canada, Colombia, Eastern Europe, France, Germany, Hong Kong, Indonesia, Italy, Malaysia, Mexico, Russia, UAE, Singapore, Thailand, U.K., U.S.A and Vietnam.
We are trusted by many of the world’s leading brands to support them in the most difficult business environments. We are passionate about what we do and committed to our own further international expansion. We employ over 200 staff, operate many offices, across multiple continents, and at virtually every working hour of the day are serving someone somewhere with their own international growth agenda.
The Sannam S4 Group consists of a number of integrated international market entry and expansion businesses. Sannam S4 also conceptualised and operates the US Business Centers, an initiative to support increased trade and investment between the US and India.
Why Us?
OUR SUCCESS IS BASED ON
1. Understanding
As an international to in-country firm, we deliver home-to-host country business support on both sides and act as a bridge between you and your target market. A fully integrated suite of services delivered by one firm, to ensure continuity and business success in the market. Our solutions are practical, implementation focused and results-driven. They are not theoretical. We seek to fully understand your needs and then deliver bespoke solutions to meet your objectives, business model and mode of entry. We are credible in all that we do, we look after your interests-our business depends on it. You can trust us to do the right thing.
2. Focus
Supporting cross border trade and investment is what we do 24×7, 365 days a year. We operate directly in some of the world’s most challenging regions, and have the experience and know how where and when you need it most. We free you up to focus on your core competencies by taking care of your back-office functions and we take the worry of local compliance away from you. Our end-to end support continues throughout your journey, giving you confidence that there is always someone in-country looking after your best interests. Our professional success is measured by your success so our objectives are aligned.
The scale of our operations and the quality of our resources mean you don’t have to invest in fixed local operations costs
OUR UNIQUENESS
1. Our approach
We are not a think-tank. We deliver practical solutions and implement them. Our processes are robust, well ‘tried and tested’, across all industry sectors and in our markets. Our approach delivers results which enable our clients to ‘hit the ground’ running.
2. Our people
Born and bred in the local market, supported by 30+ years of expatriate, local market entry, experience. Our teams are a deeply blended mix of ‘local’ and ‘foreign’ professionals, all with substantial ‘cross–border’ experience. We are client focussed and operate under a set of shared values of integrity and trust. These govern what we do and we do not compromise on these qualities.
2. Our expertise
We employ highly-skilled, ‘in-country’ professionals across all the functional disciplines needed to deliver market entry and business expansion services, across all industry sectors in challenging markets. We bring expertise from market research, compliance, tax, accounting, business development, marketing, HR, and recruitment to deliver practical solutions to your business.
1. Understanding
As an international to in-country firm, we deliver home-to-host country business support on both sides and act as a bridge between you and your target market. A fully integrated suite of services delivered by one firm, to ensure continuity and business success in the market. Our solutions are practical, implementation focused and results-driven. They are not theoretical. We seek to fully understand your needs and then deliver bespoke solutions to meet your objectives, business model and mode of entry. We are credible in all that we do, we look after your interests-our business depends on it. You can trust us to do the right thing.
2. Focus
Supporting cross border trade and investment is what we do 24×7, 365 days a year. We operate directly in some of the world’s most challenging regions, and have the experience and know how where and when you need it most. We free you up to focus on your core competencies by taking care of your back-office functions and we take the worry of local compliance away from you. Our end-to end support continues throughout your journey, giving you confidence that there is always someone in-country looking after your best interests. Our professional success is measured by your success so our objectives are aligned.
The scale of our operations and the quality of our resources mean you don’t have to invest in fixed local operations costs
OUR UNIQUENESS
1. Our approach
We are not a think-tank. We deliver practical solutions and implement them. Our processes are robust, well ‘tried and tested’, across all industry sectors and in our markets. Our approach delivers results which enable our clients to ‘hit the ground’ running.
2. Our people
Born and bred in the local market, supported by 30+ years of expatriate, local market entry, experience. Our teams are a deeply blended mix of ‘local’ and ‘foreign’ professionals, all with substantial ‘cross–border’ experience. We are client focussed and operate under a set of shared values of integrity and trust. These govern what we do and we do not compromise on these qualities.
2. Our expertise
We employ highly-skilled, ‘in-country’ professionals across all the functional disciplines needed to deliver market entry and business expansion services, across all industry sectors in challenging markets. We bring expertise from market research, compliance, tax, accounting, business development, marketing, HR, and recruitment to deliver practical solutions to your business.
