Personal Assistant

Secretarial Functions :

To provide a full secretarial and administrative service to the Chief sales Head of company.Take dictation, draft letters, memos and general correspondence
Organize, operate and maintain a comprehensive filing system
Plan and make arrangements for meetings, as required
Calendar Managements
Take minutes of meetings
Make travel and accommodation bookings all over the world as per the required scheduled
Assisting in the events co-ordination (seminars,conferences,official functions)
Co-ordination with concerned departments for various reports
Co-ordination with HODs for submission of certain documents for different purpose i.e. work permit, passport renewal etc.
Preparation of various reports and presentations as per the advice of directors.
Arranging Interviews at office premises as well as outside office premises
Proof reading of the contracts and other important documents
MIS Management & Co-ordination w.r.t sales
Submitting the travelling bills to the account departments for further perusal under various heads and calculating the same in AUD to transfer into account
Updating and preparing various files and reports as instructed for the RBI and Investors’ Audit
Co-ordinating with other Administrative Functions such as :
Complete hotel & travel related dealings (right from the beginning of negotiation corporate deal with hotels and travel agents)
Hotel booking and travel arrangements